CSR Services

Documents Required for CSR Services

Documents required from Company for CSR Reporting/ Implementation and Guidance:

• Audited Financial Statements of the entity for preceding three financial years;
• CSR Policy;
• Details of CSR Projects already undertaken by the Company;
• Details of activities carried on by the Company in the earlier years;
• CSR Report for preceding Financial Years;
• Details of unspent amount;
• Details of Computation of Net Profit for preceding three Financial Years; and
• Details of Implementing Agencies.

Procedure of CSR Services

CSR COMMITTEE:

Composition:

• Three or more Directors, including Atleast one Independent Director (if appointment of Independent Director is applicable on Company);
• Where a private company has only two directors on the Board, the CSR Committee can be constituted with these two directors.

Functions:

• Formulate and recommend Board CSR Policy listing activities to be undertaken by the Company in areas or subject specified in Schedule VII of Companies Act, 2013;
• Recommend expenditure to be incurred on activities undertaken in accordance with CSR policy;
• Monitoring CSR policy from time to time;
• Formulate and recommend Board Annual Action Plan in pursuance of its CSR Policy.

CSR POLICY:

CSR Policy to include:

CSR SPENDING:

Quantum of Expenditure:

• at least two per cent. of the average net profits of the company made during the three immediately preceding financial years or where the company has not completed the period of three financial years since its incorporation;
• - “net profit” shall not include such sums as may be prescribed, and shall be calculated in accordance with the provisions of section 198.

CSR Project Implementation:

Implementation of CSR projects can be undertaken through:

Every eligible entity who intends to undertake any CSR activity, shall register itself with the Central Government by filing the Form CSR-1 electronically with the Registrar of Companies.

Administrative Overheads:

• Expenses incurred by the company for ‘general management and administration’ of Corporate Social Responsibility functions only are classified as Administrative overheads.
• The expenses incurred for the designing, implementation, monitoring, and evaluation of a particular Corporate Social Responsibility project or programme directly are specifically excluded.
• The administrative overheads shall be limited to 5% of total CSR expenditure of the company for the financial year.

TREATMENT OF UNSPENT AMOUNT:

If the Unspent amount relates to ongoing project:

Such unspent amount must be transferred to “Unspent CSR Account for the relevant Financial Year” within 30 days from the end of Financial Year.

If the Unspent amount does not relate to ongoing project:

Such unspent amount must be transferred to Funds specified in Schedule VII within 6 months from the end of Financial Year

CSR REPORTING:

Annual Report on CSR: (Rule 8 of CSR Rules, 2014) [Amended by the Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021]

Annual Report on CSR in the prescribed format, is mandatory required to be included in Board’s report. The report containing the details of CSR Activities undertaken by the company and contents of CSR policy shall be made available on Company’s website.

From financial year starting on or after 01/04/2020 CSR report shall be in Annexure – II; Annexure II mandates additional disclosures regarding:

• Impact assessment
• Amount available for Set-off
• CSR amount spent against ongoing project/not an ongoing project
• Administrative overhead
• Unspent amount against ongoing project/not an ongoing project
• Details regarding capital assets

Impact Assessment Report:

Impact Assessment for big CSR projects: Rule 8(3)(a) of the Companies (Corporate Social Responsibility Policy) Rules, 2014;

• Companies with average CSR obligation of Rs.10,00,00,000/- (Rupees Ten Crores) or more in immediately preceding three financial years shall undertake impact assessment through an independent agency of their projects having outlays of Rs.1,00,00,000/- (Rupees One Crore) or more which have been completed not less than 1 year before undertaking the impact study;
• The impact assessment reports shall be placed before the Board for approval and shall be annexed to the annual report on CSR;
• A Company undertaking impact assessment may book the expenditure towards Corporate Social Responsibility for that Financial Year, which shall not exceed 5% of CSR Expenditure for that Financial Year or Rupees Fifty Lakhs, whichever is less.

Website Disclosure: (Rule 9 of the CSR Rules, 2014) [Amended by the Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021]

The Board of Directors of the Company shall ensure essential disclosure of the following on the website of the Company:

• 1. The composition of the CSR Committee;
• 2. CSR Policy and Projects approved by the Board.

Form CSR-2:

Every company to which CSR is applicable shall furnish a report on Corporate Social Responsibility in Form CSR-2 to the Registrar for the preceding year (2020-2021) and onwards as an addendum to form AOC-4/ AOC-4 NBFC (Ind AS)/AOC-4 (XBRl)/as the case may be.

Features and Benefits of CSR Services

• 1. Statutory Obligation
• 2. Corporate Governance
• 3. Ethical Business Practices
• 4. Maintains Good Stakeholder Relationship
• 5. Alignment of Economic and Social Responsibilities

The benefits of CSR include the following:

• Growth of Society as well as the Organisation;
• Positive Business Reputation;
• Brand Recognition;
• Increased Sales and Consumer Loyalty;
• Increased Profits and Better Financial Performance;
• Benefits in attracting more funds;
• Enhanced Public image;
• Fosters Sustainable Environment;
• Promotes Welfare and Healthcare;
• Builds Public Trust;
• Boosts the Company’s competitiveness;
• Increase in Employee Engagement and Retention rates, etc.

Examples:

The top CSR Companies of India includes the follows: Infosys, Tata Group, Wipro, Mahindra & Mahindra, Reliance Industries, HUL, ITC Limited, Vedanta, and many more.