Annual DIN/DPIN KYC

Explanation of the New Rule for Annual DIR-3 KYC Compliance 

As per the amended provisions Companies (Appointment and Qualification of Directors) Third Amendment Rules, 2019, every individual who holds a Director Identification Number (DIN) as on 31st March of a financial year is required to submit e-Form DIR-3 KYC Pursuant to Rule 12A of the Companies(Appointment and Qualification of Directors)Rules,2014 for that financial year to the Central Government on or before 30th September of the immediately following financial year.

If the individual has already filed e-Form DIR-3 KYC in any previous year and there are no changes in the personal mobile number or email address, they may file web-form DIR-3 KYC-WEB in subsequent years. Filing the web-based form shall be treated as compliance with the rule for that year.

However, if the individual wishes to update their personal mobile number or email address, they must file the full e-Form DIR-3 KYC again. There is no requirement to file DIR-6 for such updates.

It is mandatory to mention a unique personal email ID and a personal mobile number, preferably registered with Aadhar, in the form. These will be verified through OTP (One-Time Password) authentication.

The form must be:

• Digitally signed by the director using their own DSC, and
• Duly certified by a practicing professional — a Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant (CMA).

How to check which KYC is applicable to me ?

Check Your DIN Status as on 31st March

• Visit the MCA portal: https://www.mca.gov.in
• Go to MCA Services > DIN Services > View DIN Status
• Enter your DIN to see if it is active or deactivated due to non-filing of KYC

Check Whether You Have Previously Filed DIR-3 KYC

Ask yourself:

• Have you ever filed e-Form DIR-3 KYC in the past?

• Were you allotted a DIN after the last financial year?

Based on the Above, Here's What You Need to File:

• OTP linked with Email
• OTP linked with Mobile no

Note: if any changes in the DIN particulars, Form based DIN KYC shall be applicable.

Lear more what is other DIN KYC Compliances to be done ?

What is the due dates for Annual compliance of KYC?

As per the provisions of Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, every individual who has been allotted a Director Identification Number (DIN) as on 31st March of a financial year must submit their KYC (DIR-3 KYC) to the Central Government on or before 30th September of the immediately following financial year.

DIR-3 KYC filing is mandatory, whether or not the DIN is actively being used, to keep the DIN status "Approved" and "Active" on the MCA portal.

Due date shall be:-

• For DINs allotted on or before 31st March 2025,

• DIR-3 KYC must be completed on or before 30th September 2025.

Individuals can start filing DIR-3 KYC for the relevant financial year from 1st April 2025 onwards.

Example:- All DIN approved on or before 31.03.2025 and DIN status is approved, need to be done KYC up to 30.09.2025

What Documents and details Required for the Form DIR-3 KYC ?

For Indian Residents:

1. Self-attested copy of PAN Card
(Mandatory. PAN must be provided even if there is no change.)

2. Self-attested copy of Aadhaar Card
(If available. It is not mandatory for Aadhaar to be linked with the mobile number.)

3. Proof of Present Address
(Required if the present address is different from the permanent address. Acceptable proofs include a recent bank statement, electricity bill, or mobile bill — not older than two months.)

4. Proof of Permanent Address
(Self-attested copy of address proof such as passport, voter ID card, ration card, driving license, electricity bill, telephone bill, or Aadhaar card. The document must be in the applicant's own name.)

5. Unique Personal Email ID and Mobile Number
(Must exclusively belong to the applicant.)

6. Self-attested copy of Passport
(If the applicant holds a valid passport.)

For Foreign Residents:

Selection of Nationality (The nationality selected must match the one declared in the passport.)

1. Passport Copy
(Self-attested copy of the valid passport is mandatory.)

2. Visa and Arrival Stamp
(If the foreign national is residing in India, a self-attested copy of the visa and arrival immigration stamp must be provided.)

3. Personal Mobile Number
(Mobile number must belong to the country of residence.)

4. Authentication of Documents for Foreign Nationals:
If the applicant belongs to a Commonwealth Country:
Documents must be notarized by a Notary Public in that country.

If the applicant belongs to a Hague Convention Country: Documents must be notarized and apostilled as per Hague standards.

If the applicant belongs to a country that is neither a Commonwealth nor a Hague Convention member: Documents must be notarized before a Notary Public of that country.

The notary certificate must then be authenticated by: A Diplomatic or Consular Officer empowered under Section 3 of the Diplomatic and Consular Officers (Oaths and Fees) Act, 1948, or

Officials as specified under Section 6 of the Commissioners of Oaths Act, 1889, or as amended.

Who required to sign the Form Digitally ?

1. Digital Signature by the Applicant (Director/Individual)

The applicant (i.e., the DIN holder) must digitally sign the form using their own Digital Signature Certificate (DSC).

For Indian nationals:

The PAN mentioned in the form and the PAN linked to the DSC must match exactly for successful validation.

For foreign nationals (without PAN):

The name entered in the form must match exactly with the name on the DSC.

PAN validation is not required for foreign nationals.

2. Digital Signature by a Practicing Professional

Apart from the applicant’s signature, the form must also be digitally signed and certified by a practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant (CMA).

The professional must:

Enter their membership details (membership number, certificate of practice number).

Attach their own registered DSC on the form.

Important Points to Remember:

The DSCs of both the applicant and the professional must be valid and registered on the MCA portal.

In case of foreign nationals, particular care must be taken that the name on the DSC matches the name entered in the form to avoid rejection.

Any mismatch in PAN (for Indian nationals) or name (for foreign nationals) will cause the form to fail validation at the time of uploading.

CCL Tip:

Before starting the DIR-3 KYC filing process, verify that:

• Your DSC is valid and correctly registered.
• The details in your PAN or passport match exactly with what will be filled in Form DIR-3 KYC.

Is any Legal fees need to pay for the DIN KYC?

The fee for filing Form DIR-3 KYC depends on when the form is filed for-

-ZERO FEES – on or before due date filing (Example on or before filing 30.09.2025)

No government fee is required if the DIR-3 KYC is filed on or before 30th September of the immediately following financial year.

This applies to:

Applicants who have been allotted DIN on or before 31st March of the financial year, and

Whose DIN status is "Approved" at the time of filing.

Thus, timely filing ensures zero filing charges including to avoid extra charges, ensure your mobile number and email are correctly updated during the first DIR-3 KYC filing of the year.

What is the Procedure for filing DIN KYC?

The following is the procedure: This Service is after Login Service at MCA 

In case of form based DIN KYC-

1. Download DIR-3 KYC form from www.mca.gov.in

2. Fill in details: Name, PAN/Passport, DOB, Mobile No., Email, Nationality, etc.

3. Attach required documents and a passport-size photo

4. Digitally sign the form using:

   • DSC of the DIN holder

   • DSC of a practicing professional (CA/CS/CMA)

5. Upload the form through MCA login using DSC

6. Submit and note the SRN and Challan

   • If submitted on or before 30th September, no fee is charged

In case of Web based DIN KYC-

1. Visit www.mca.gov.in and log in using your MCA account

2. Go to:
   MCA Services → DIN Services → DIR-3-KYC-WEB

3. Enter your DIN (or DPIN)

4. The portal will show masked mobile number and email (last 2 digits)

5. Click “Send OTP” to receive OTPs on both mobile and email

6. Enter the OTP for mobile and OTP for email

7. Click “Verify OTP”

8. Review the pre-filled data and click “Submit”

9. A zero-fee challan and SRN is generated (if filed before due date)

Further, Update of Mobile Number or Email Address in DIR-3 KYC more than once in a Financial Year
As per the MCA notification, if an individual wishes to update their personal mobile number or email address again during the same financial year—in addition to the one-time updation allowed under the third proviso—they must do so by filing e-Form DIR-3 KYC again.

What is the penalty for non-filing of DIN KYC?

In case the DIN gets deactivated due to the reason of non-filing of Form DIR-3 KYC before the due date as mentioned, the filing of Form for such deactivated DINs shall be allowed upon payment of a specified fee of Rs 5000/- only, without prejudice to any other action that may be taken by MCA.

-5000 PENALTY-After due date filing (Example after 30.09.2025)

• If the DIN holder fails to file DIR-3 KYC by 30th September, the DIN will be deactivated with the reason marked as "Non-filing of DIR-3 KYC."

• To reactivate the DIN, the individual must file DIR-3 KYC along with payment of a penalty of ?5,000.

Important Note:

• The government fees, penalties, and compliance procedures are subject to change based on amendments made under the Companies Act, 2013, or any rules, regulations, or notifications issued thereunder.

• Applicants are advised to always verify the latest fee structure before filing.

Non-Compliance with Section 158 of the Companies Act, 2013

As per Section 158 of the Companies Act, 2013, every person who is allotted a Director Identification Number (DIN) shall mention it in all documents related to his appointment as a director and while signing documents on behalf of the company. Hence, Failure to comply with Section 158—such as not mentioning of DIN where required or continuing to act as director despite DIN being deactivated—may attract penalty provisions under the Companies Act 2013. The individual may be liable to a penalty of ?50,000, and in case of a continuing default, a further penalty of ?500 per day may apply.

Key Checkpoints for Filing DIR-3 KYC / DIR-3 KYC-WEB

General Guidelines:

• Read instructions and MCA guidelines before filing.

• Use valid and current supporting documents in the correct format.

• DIN must be in “Approved” or “Deactivated due to non-filing of KYC” status.

• Signing authority must use a valid, non-expired, non-revoked DSC.

For the Applicant (DIN Holder):

• Applicant must digitally sign the form using their own DSC.

• For Indian nationals: PAN in the form must match PAN registered in DSC.

• For foreign nationals: Name in the form must match the name in the DSC.

• Email ID and mobile number must be:

  • Personal to the applicant

  • Not already registered with another DIN

• If Aadhaar is not available, submit: Voter ID / Passport / Driving License (mandatory)

• Only one name is allowed in name fields only if it matches with PAN database.

Filing and Validation:

• DIR-3 KYC-WEB can be used only if:

  • DIR-3 KYC was filed in a previous year

  • No changes are required in mobile/email

• OTP must be verified for both email and mobile number.

• PAN/Passport/Aadhaar must not already exist in database against another DIN or pending SRN.

For Professionals (CA/CS/CMA):

• Professional must affix their DSC after the applicant's DSC.

• Provide valid:

  • Membership Number

  • Certificate of Practice (COP) Number

• Details must match the MCA database and professional should not be debarred.

• PAN in the form must match the PAN of the DSC holder.

Additional Notes:

• DIN should have been allotted on or before 31st March of the financial year.

• Only email and mobile number can be updated during subsequent KYC filings in the same FY.

• For any other changes, file Form DIR-6 separately.