BIS Certification for Writing and Printing Papers, Coated Paper and Board

BIS Certification for Writing and Printing Papers, Coated Paper and Board. The Ministry of Commerce and Industry has issued an important draft notification impacting manufacturers, importers, and sellers of certain categories of writing and printing papers, coated paper, and board. The notification is titled "Writing and Printing Papers, Coated Paper and Board (Quality Control) Order, 2025," and it mandates that specific paper products must now conform to Indian Standard IS 1848 (Part 2):2018. This article explains the key features, compliance requirements, exemptions, and implications of the new BIS certification in an easy-to-understand format.
What is the BIS Quality Control Order (QCO)?
The Government of India, through the Ministry of Commerce and Industry, has introduced a Quality Control Order (QCO) specifically for the certification of writing and printing papers, coated paper, and board. This new QCO is based on Indian Standard IS 1848 (Part 2):2018 and will be implemented under the authority of the Bureau of Indian Standards (BIS).
The products under the scope of this order must be certified by BIS and bear the Standard Mark. The marking should be done according to Scheme–I of Schedule–II of the Bureau of Indian Standards (Conformity Assessment) Regulations, 2018. Without this certification, it will be illegal to manufacture, import, sell, or distribute the specified products in India.
What is IS 1848 (Part 2):2018?
IS 1848 (Part 2):2018 is the Indian Standard that outlines specifications for different categories of writing and printing papers. This includes Airmail, Manifold, Cartridge, Drawing and Cartridge White, Duplicating Absorbent, Duplicating Semi-absorbent, and Poster Machine Glazed Types. These paper types are commonly used for office documentation, printing processes, duplicating forms, artistic purposes, and government records. Ensuring quality control and standardization across these categories is essential for maintaining consistency, durability, and performance of paper products.
Applicability of the Draft QCO
The draft QCO will apply to a wide range of stakeholders involved in the writing and printing paper industry. This includes:

Existing license holders under BIS

New applicants for BIS certification

Manufacturers operating within India

Importers bringing the relevant paper products into India

Sellers and distributors of these paper products

All these parties must comply with the BIS Certification for Writing and Printing Papers, Coated Paper and Board - IS 1848 (Part 2):2018 within a specific time frame depending on their enterprise category.
BIS Certification Requirement
All goods or articles falling under the QCO must bear the Standard Mark issued by BIS. This mark indicates that the product conforms to the Indian Standard and has passed the necessary conformity assessment procedures. Products must undergo testing, inspections, and factory evaluations before being granted a license to use the BIS mark.
The BIS certification under Scheme-I includes regular surveillance, annual renewals, and ongoing compliance with BIS guidelines. Non-compliance can lead to cancellation of the license and penalties under the BIS Act, 2016.
Implementation Timeline as per the Size of the Enterprise
The compliance requirements for BIS Certification for Writing and Printing Papers, Coated Paper and Board - IS 1848 (Part 2):2018 vary based on the size of the enterprise:
General Manufacturers (excluding Micro and Small Enterprises)
These companies must secure BIS certification within 6 months from the official publication of the Quality Control Order (QCO) in the Gazette. Delay in compliance may lead to penalties or product bans.
Small Enterprises
Small-scale manufacturers are given a longer timeline of 9 months from the QCO publication date to obtain BIS certification. This extended period helps them manage the compliance cost and process.
Micro Enterprises
The smallest businesses get the most extended deadline of 12 months from the date of Gazette notification. This grace period aims to support micro units in adapting to quality standards without financial pressure.
Products Covered Under the Draft QCO
The draft QCO covers various paper categories under the following Indian Standards:
IS 1848 (Part 1):2018 – Writing and Printing Papers – Specification Part 1: Account Book, Azure Lead, Bond, Cream Laid, Cream Wove, Printing White, Printing Coloured, Printing Offset, Printing Maplitho, Printing White Super Calendered, and Typewriting Types.
IS 1848 (Part 2):2018 – Writing and Printing Papers – Specification Part 2: Airmail, Manifold, Cartridge Drawing and Cartridge White, Duplicating Absorbent and Semi-absorbent, and Poster Machine Glazed Types.
IS 4658:2019 – Coated Paper and Board – Art and Chrome Paper.
Exemptions Under the Draft QCO
Certain exemptions have been proposed under the Draft QCO:
Export Exemption
Products that are manufactured in India solely for export purposes are exempt from BIS certification under this order. However, this exemption does not apply if those goods are distributed in the domestic market.
R&D Exemption
Up to five tons of goods or articles can be imported annually by manufacturers for research and development activities without requiring BIS certification. However, these conditions must be met:

The goods are not sold commercially.

After their usage, the goods must be disposed of as scrap.

Proper year-wise records must be maintained and furnished to government authorities upon request.

Enforcement Authority and Legal Implications
The Bureau of Indian Standards (BIS) will serve as the nodal agency for certification and enforcement of the Quality Control Order. This includes granting of licenses, periodic inspection, revocation of licenses for non-compliance, and penal action for violations. Any person or entity found violating the provisions of the QCO may be subject to legal action under the BIS Act, 2016. The penalties may include fines, imprisonment, cancellation of manufacturing licenses, and seizure of non-compliant goods.
International Notification via WTO
The Government of India has notified the Draft QCO to the World Trade Organization (WTO) Committee on Technical Barriers to Trade on June 17, 2025. WTO member countries have been invited to comment on the proposal within a 60-day window, which ends on August 16, 2025.
This international notification aims to maintain transparency in trade-related technical regulations and to ensure that no unjustified trade barriers are created.
Action for Stakeholders
All manufacturers, importers, and sellers of writing and printing paper must begin preparations for BIS certification as per IS 1848 (Part 2):2018. This includes:

Identifying the applicable Indian Standard for your products

Initiating the BIS application process

Conducting pre-compliance product testing

Coordinating with authorized BIS labs

Preparing documentation and factory audit procedures

Entities can send their queries or comments on the draft notification directly to the Indian Government at the email addresses provided: rajesh.rawat@nic.in or paper-367@gov.in.
Post-Enforcement Consequences
After the final QCO is notified in the Official Gazette and the grace period expires, no person shall be allowed to manufacture, import, or sell the specified writing and printing papers without BIS certification. Any such activity will be considered a violation of Indian law and will attract penal consequences. Early action is crucial for smooth transition and uninterrupted business operations.
Conclusion
The BIS Certification for Writing and Printing Papers, Coated Paper and Board - IS 1848 (Part 2):2018 is a major step toward quality standardization and compliance in India’s paper industry. The QCO not only ensures product consistency but also enhances trust among consumers, businesses, and regulatory bodies. While exemptions for exports and R&D offer limited relief, the mandate for BIS marking under Scheme-I will significantly impact domestic producers and importers. The tiered compliance timeline allows for phased implementation, but proactive preparation remains essential.
For further information, contact Compliance Calendar LLP Experts to facilitate your certification process effectively. You can connect with the experts through mail at info@ccoffice.in or Call/Whatsapp at +91 9988424211.
FAQs
Q1. What is the purpose of the BIS Certification for Writing and Printing Papers under IS 1848 (Part 2):2018?
Ans. The purpose of this BIS certification is to ensure that writing and printing papers, especially categories like Airmail, Cartridge, Duplicating, and Poster Machine Glazed types, meet standardized quality and safety requirements. It helps maintain uniformity in paper products and ensures consumer safety while promoting industry-wide compliance with Indian Standards.
Q2. Who must obtain BIS certification under IS 1848 (Part 2):2018?
Ans. All manufacturers, importers, and sellers of writing and printing papers covered under IS 1848 (Part 2):2018 must obtain BIS certification. This includes both domestic and foreign entities that want to distribute or sell these paper types in India.
Q3. What is the timeline for compliance under the new Quality Control Order?
Ans. The implementation of the BIS certification is staggered:

Large enterprises must comply within 6 months from the publication of the order.

Small enterprises are given 9 months to comply.

Micro enterprises have up to 12 months from the date of publication to meet the certification requirements.

Q4. Is BIS certification mandatory for products meant for export?
Ans. No, BIS certification under this Quality Control Order is not mandatory for writing and printing paper products that are manufactured solely for export purposes. The exemption applies only if such goods are not sold in the Indian market.
Q5. Are imported writing and printing papers also required to be BIS certified?
Ans. Yes, imported products falling under the specified categories of IS 1848 (Part 2):2018 must also have BIS certification before they can be sold in India. Importers must ensure these products carry the BIS Standard Mark.
Q6. Are there any exemptions under this BIS QCO for research and development purposes?
Ans. Yes. Manufacturers are allowed to import up to five tons annually of the specified paper types for research and development without requiring BIS certification. However, these goods must not be sold commercially and should be disposed of as scrap post-use, with proper documentation maintained.
Q7. What are the consequences of non-compliance with this BIS certification requirement?
Ans. Entities that manufacture, sell, or import covered paper types without BIS certification after the deadline will face penalties under the Bureau of Indian Standards Act, 2016. Penalties may include fines, license cancellation, or even imprisonment, depending on the severity of the violation.
Q8. How can a manufacturer apply for BIS certification under IS 1848 (Part 2):2018?
Ans. Manufacturers must submit an application to BIS through the official portal along with necessary documents. The application process includes product testing by BIS-approved labs, a factory inspection, and adherence to Scheme–I of the BIS Conformity Assessment Regulations, 2018.
Q9. Will the BIS certification be required permanently once enforced?
Ans. Yes, Once the Quality Control Order is notified and its implementation date arrives, the certification becomes a mandatory ongoing requirement for all specified writing and printing paper products intended for sale in the Indian market.

The Ministry of Commerce and Industry has issued an important draft notification impacting manufacturers, importers, and sellers of certain categories of writing and printing papers, coated paper, and board. The notification is titled "Writing and Printing Papers, Coated Paper and Board (Quality Control) Order, 2025," and it mandates that specific paper products must now conform to Indian Standard IS 1848 (Part 2):2018. This article explains the key features, compliance requirements, exemptions, and implications of the new BIS certification in an easy-to-understand format.

What is the BIS Quality Control Order (QCO)?

The Government of India, through the Ministry of Commerce and Industry, has introduced a Quality Control Order (QCO) specifically for the certification of writing and printing papers, coated paper, and board. This new QCO is based on Indian Standard IS 1848 (Part 2):2018 and will be implemented under the authority of the Bureau of Indian Standards (BIS).

The products under the scope of this order must be certified by BIS and bear the Standard Mark. The marking should be done according to Scheme–I of Schedule–II of the Bureau of Indian Standards (Conformity Assessment) Regulations, 2018. Without this certification, it will be illegal to manufacture, import, sell, or distribute the specified products in India.

What is IS 1848 (Part 2):2018?

IS 1848 (Part 2):2018 is the Indian Standard that outlines specifications for different categories of writing and printing papers. This includes Airmail, Manifold, Cartridge, Drawing and Cartridge White, Duplicating Absorbent, Duplicating Semi-absorbent, and Poster Machine Glazed Types. These paper types are commonly used for office documentation, printing processes, duplicating forms, artistic purposes, and government records. Ensuring quality control and standardization across these categories is essential for maintaining consistency, durability, and performance of paper products.

Applicability of the Draft QCO

The draft QCO will apply to a wide range of stakeholders involved in the writing and printing paper industry. This includes:

Existing license holders under BIS
New applicants for BIS certification
Manufacturers operating within India
Importers bringing the relevant paper products into India
Sellers and distributors of these paper products

BIS Certification Requirement

All goods or articles falling under the QCO must bear the Standard Mark issued by BIS. This mark indicates that the product conforms to the Indian Standard and has passed the necessary conformity assessment procedures. Products must undergo testing, inspections, and factory evaluations before being granted a license to use the BIS mark.

The BIS certification under Scheme-I includes regular surveillance, annual renewals, and ongoing compliance with BIS guidelines. Non-compliance can lead to cancellation of the license and penalties under the BIS Act, 2016.

Implementation Timeline as per the Size of the Enterprise

The compliance requirements for BIS Certification for Writing and Printing Papers, Coated Paper and Board - IS 1848 (Part 2):2018 vary based on the size of the enterprise:

General Manufacturers (excluding Micro and Small Enterprises)

These companies must secure BIS certification within 6 months from the official publication of the Quality Control Order (QCO) in the Gazette. Delay in compliance may lead to penalties or product bans.

Small Enterprises

Small-scale manufacturers are given a longer timeline of 9 months from the QCO publication date to obtain BIS certification. This extended period helps them manage the compliance cost and process.

Micro Enterprises

The smallest businesses get the most extended deadline of 12 months from the date of Gazette notification. This grace period aims to support micro units in adapting to quality standards without financial pressure.

Products Covered Under the Draft QCO

The draft QCO covers various paper categories under the following Indian Standards:

IS 1848 (Part 1):2018 – Writing and Printing Papers – Specification Part 1: Account Book, Azure Lead, Bond, Cream Laid, Cream Wove, Printing White, Printing Coloured, Printing Offset, Printing Maplitho, Printing White Super Calendered, and Typewriting Types.

IS 1848 (Part 2):2018 – Writing and Printing Papers – Specification Part 2: Airmail, Manifold, Cartridge Drawing and Cartridge White, Duplicating Absorbent and Semi-absorbent, and Poster Machine Glazed Types.

IS 4658:2019 – Coated Paper and Board – Art and Chrome Paper.

Exemptions Under the Draft QCO

Certain exemptions have been proposed under the Draft QCO:

Export Exemption

Products that are manufactured in India solely for export purposes are exempt from BIS certification under this order. However, this exemption does not apply if those goods are distributed in the domestic market.

R&D Exemption

Up to five tons of goods or articles can be imported annually by manufacturers for research and development activities without requiring BIS certification. However, these conditions must be met:

The goods are not sold commercially.
After their usage, the goods must be disposed of as scrap.
Proper year-wise records must be maintained and furnished to government authorities upon request.

Enforcement Authority and Legal Implications

The Bureau of Indian Standards (BIS) will serve as the nodal agency for certification and enforcement of the Quality Control Order. This includes granting of licenses, periodic inspection, revocation of licenses for non-compliance, and penal action for violations. Any person or entity found violating the provisions of the QCO may be subject to legal action under the BIS Act, 2016. The penalties may include fines, imprisonment, cancellation of manufacturing licenses, and seizure of non-compliant goods.

International Notification via WTO

The Government of India has notified the Draft QCO to the World Trade Organization (WTO) Committee on Technical Barriers to Trade on June 17, 2025. WTO member countries have been invited to comment on the proposal within a 60-day window, which ends on August 16, 2025.

This international notification aims to maintain transparency in trade-related technical regulations and to ensure that no unjustified trade barriers are created.

Action for Stakeholders

All manufacturers, importers, and sellers of writing and printing paper must begin preparations for BIS certification as per IS 1848 (Part 2):2018. This includes:

Identifying the applicable Indian Standard for your products
Initiating the BIS application process
Conducting pre-compliance product testing
Coordinating with authorized BIS labs
Preparing documentation and factory audit procedures

Entities can send their queries or comments on the draft notification directly to the Indian Government at the email addresses provided: rajesh.rawat@nic.in or paper-367@gov.in.

Post-Enforcement Consequences

After the final QCO is notified in the Official Gazette and the grace period expires, no person shall be allowed to manufacture, import, or sell the specified writing and printing papers without BIS certification. Any such activity will be considered a violation of Indian law and will attract penal consequences. Early action is crucial for smooth transition and uninterrupted business operations.

Conclusion

The BIS Certification for Writing and Printing Papers, Coated Paper and Board - IS 1848 (Part 2):2018 is a major step toward quality standardization and compliance in India’s paper industry. The QCO not only ensures product consistency but also enhances trust among consumers, businesses, and regulatory bodies. While exemptions for exports and R&D offer limited relief, the mandate for BIS marking under Scheme-I will significantly impact domestic producers and importers. The tiered compliance timeline allows for phased implementation, but proactive preparation remains essential.

For further information, contact Compliance Calendar LLP Experts to facilitate your certification process effectively. You can connect with the experts through mail at info@ccoffice.in or Call/Whatsapp at +91 9988424211.

FAQs

Q1. What is the purpose of the BIS Certification for Writing and Printing Papers under IS 1848 (Part 2):2018?

Ans. The purpose of this BIS certification is to ensure that writing and printing papers, especially categories like Airmail, Cartridge, Duplicating, and Poster Machine Glazed types, meet standardized quality and safety requirements. It helps maintain uniformity in paper products and ensures consumer safety while promoting industry-wide compliance with Indian Standards.

Q2. Who must obtain BIS certification under IS 1848 (Part 2):2018?

Ans. All manufacturers, importers, and sellers of writing and printing papers covered under IS 1848 (Part 2):2018 must obtain BIS certification. This includes both domestic and foreign entities that want to distribute or sell these paper types in India.

Q3. What is the timeline for compliance under the new Quality Control Order?

Ans. The implementation of the BIS certification is staggered:

Large enterprises must comply within 6 months from the publication of the order.
Small enterprises are given 9 months to comply.
Micro enterprises have up to 12 months from the date of publication to meet the certification requirements.

Q4. Is BIS certification mandatory for products meant for export?

Ans. No, BIS certification under this Quality Control Order is not mandatory for writing and printing paper products that are manufactured solely for export purposes. The exemption applies only if such goods are not sold in the Indian market.

Q5. Are imported writing and printing papers also required to be BIS certified?

Ans. Yes, imported products falling under the specified categories of IS 1848 (Part 2):2018 must also have BIS certification before they can be sold in India. Importers must ensure these products carry the BIS Standard Mark.

Q6. Are there any exemptions under this BIS QCO for research and development purposes?

Ans. Yes. Manufacturers are allowed to import up to five tons annually of the specified paper types for research and development without requiring BIS certification. However, these goods must not be sold commercially and should be disposed of as scrap post-use, with proper documentation maintained.

Q7. What are the consequences of non-compliance with this BIS certification requirement?

Ans. Entities that manufacture, sell, or import covered paper types without BIS certification after the deadline will face penalties under the Bureau of Indian Standards Act, 2016. Penalties may include fines, license cancellation, or even imprisonment, depending on the severity of the violation.

Q8. How can a manufacturer apply for BIS certification under IS 1848 (Part 2):2018?

Ans. Manufacturers must submit an application to BIS through the official portal along with necessary documents. The application process includes product testing by BIS-approved labs, a factory inspection, and adherence to Scheme–I of the BIS Conformity Assessment Regulations, 2018.

Q9. Will the BIS certification be required permanently once enforced?

Ans. Yes, Once the Quality Control Order is notified and its implementation date arrives, the certification becomes a mandatory ongoing requirement for all specified writing and printing paper products intended for sale in the Indian market.