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Regulatory Compliance for Registered Office in Co-working Space
Regulatory Compliance for Registered Office in Co-working Space
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Regulatory Compliance for Registered Office in Co-working Space. In today's dynamic, fast-paced and fiercely competitive business landscape, entrepreneurs and companies are constantly seeking novel solutions to optimize resources, minimize expenditures and project a professional image. Operating coworking office spaces as registered workplaces is one such solution gaining popularity. As you contemplate a coworking space for your registered office, it is essential to understand the regulatory compliance requirements and how to navigate them. Coworking Space for Company Registration In India, the Companies Act 2013 governs the registration and operation of companies. The key requirement for incorporating a company in India is having a registered office, which is the official address of the company, where all legal communication and notices can be sent. The registered office must be a permanent address and cannot be a temporary one. The address of the registered office must be disclosed in the company's Articles of Association and other statutory filings. Regulatory Compliance: Operating a Registered Office in a coworking space Explore the key aspects of maintaining compliance and running a registered office smoothly in a coworking space. 1. Permanent address requirement The registered office address of a company must be a permanent address and not a temporary one. The coworking space must own the premises and the agreement is done to use the coworking office address as your company's registered office. 2. Rental Agreement A copy of the rental agreement is required to register a company using a coworking space as its registered office. The rental agreement is executed between the owner of the property and the owner of the company. A coworking space agreement is not the same as the required rental agreement. 3. Non-Objection Certificate A Non-Objection Certificate (NOC) from the legal owner of the coworking space is required, permitting the use of their property as a registered office for a company. This document must be signed, dated and attached Spice Part B at the time of Incorporation and in INC-22 any time after the incorporation. 4. Utility bill A utility bill from the past two months is required to register a company using a coworking space address as its registered office address. The names on the utility bill must match the property owner's name. This bill may also required when opening a bank account and availing of other official services. Kindly note that, MCA accepts Electricity Bill/ Mobile Bill/ Telephone Bill/ Gas Bill as the Utility Bill. 5. Memorandum of Association (MoA) Disclose the state of the registered office address in the company's MoA, as required under the Companies Act, 2013 under the IInd Clause. 6. Form INC-22 Attach the NOC and rental agreement to Form INC-22, filed with the Registrar of Companies (RoC) for registering a company's registered office. 7. GST Registration If applicable, register the company with the Goods and Services Tax (GST) department using the coworking space address. GST Registration is compulsory for various types of businesses. 8. Shifting to Registered Office If you are shifting to a registered office in a coworking space, get the company's board of directors' approval and file the necessary documents with the RoC. 9. Branch/ Liaison/ Project Office Registration If you are setting up a branch/liaison/project office in a coworking space, file the required forms and documents with the RoC. 10. Compliance with Local Regulations Ensure that the coworking space complies with local municipal and zoning laws and building safety and occupancy requirements. What Are the Steps to Register a Company in a Coworking Space? A step-by-step guide is provided below to register a company in a coworking space: Step 1. Choose your coworking space With abundant options available, choose a coworking space that fosters creativity, collaboration and productivity and aligns with your business goals. Step 2. Select your company Structure Before registering your company, determine the business structure, Private Limited Company, Public Company, Limited Liability Partnership (LLP), or enterprise type you want to establish. Step 3. Name your Startup The company name should be unique and easy to remember. Make sure to check if the name is available before finalizing it on the MCA website https://www.mca.gov.in/mcafoportal/showCheckCompanyName.do and Trademark Registry at https://ipindiaservices.gov.in/tmrpublicsearch/frmmain.aspx Step 4. Obtain Digital Signature Certificate (DSC) A Class III DSC verifies the authenticity of documents filed electronically. All directors of the company must obtain a DSC. Step 5. Compile the Incorporation documents There are various documents required for Company Registration and thus it becomes necessary to make a checklist of the same so that the Incorporation forms are appropriate and same can be approved easily. Step 6. Register on the MCA portal Once you have obtained your DSC, register it as Business User on the MCA portal and then file all the necessary forms which includes Spice Part B, INC-33, INC-34, Agile Pro S and INC-9 and pay the company registration fee. Step 7. Filing of Form INC-22 If you have shown Correspondence address in Spice Part B, it becomes essential that you execute all the Registered office proof with your co-working space within 30 days of incorporation and file the same with the Registrar of Companies (RoC). Step 8. Open a bank account To run your business, it is a must have a bank account with the company's name to carry out financial transactions. While going for Company Registration, Agile Pro S also asks you for your choice of selecting the bank. However, kindly note that there is no compulsion to continue with the same and you can open current account in any bank of your choice. ¶ Compliance Calendar has partnered with HSBC Bank as Beyond Banking Partner where you get Zero Balance current account with no maintenance charges and host of benefits like Free Subscription to Zoho Books (Professional Version) for one year, Free Day Passes from WeWork. What is more exciting here is that you get complete account opening process digitally with 100% online on-boarding process and there is no need to visit branch unlike other banks. Feel free to reach out to info@ccoffice.in if you need more information on this. Step 9. File INC-20A and Obtain necessary licenses and permits Once your current account has been opened, it is must to deposit share capital money as per MOA Subscriber Sheet by all the shareholders and file INC-20A (Declaration for Commencement of Business). Further, Depending on the nature of your business, obtain all the licenses and permits to start operations. Step 10. Set up your workspace Once the paperwork is done, it is time to set up your workspace in the coworking space. You can choose from diverse options based on your requirements and budget. With myHQ, you can set-up your workspace hassle-free. Just go to their website and choose a space that suits your needs or contact their sales team and they will walk you through the process and ensure that the registration is done smoothly. Benefits of Operating a Registered Office in a Coworking Space Discussed below are the benefits of operating a registered office in a Coworking space. Cost-effective solution: Renting a coworking space as a registered office is more affordable, as it eliminates the need for a security deposit, maintenance fees and other overhead costs. Flexibility: Coworking spaces offer flexible rental plans, allowing companies to scale up or down as needed without incurring hefty penalties or long-term commitments. Professional image: A registered office in a coworking space located in a prime business district can enhance a company's reputation and credibility in the eyes of clients, investors and other stakeholders. Networking opportunities: Sharing a workspace with other businesses and professionals can open up opportunities for networking, collaboration and learning. Access to amenities: Coworking spaces usually provide access to a range of amenities such as high-speed internet, meeting rooms, printing and scanning facilities and kitchen services, which can benefit a company's operations. Compliance with legal requirements: Using a coworking space as a registered office helps companies meet their legal obligations under the Companies Act, 2013, as long as the necessary documentation and formalities are in place. Privacy and security: Coworking spaces often provide dedicated mail handling and receptionist services, ensuring that sensitive business correspondence is handled securely and privately. Convenience: With coworking spaces located in various cities and regions, companies can easily establish branch offices or expand their operations across the country. Using a coworking space as a registered office can be a cost-effective, flexible and professional solution for businesses seeking to optimize resources and comply with legal requirements. By following the steps outlined in this article and considering the available choices, companies can get the most suitable registered office arrangement for their needs. As the business landscape evolves, coworking spaces and virtual offices are set to play an increasingly important role in facilitating company registration and growth. You may visit Co-working Space Partnership to learn more about our ecosystem partnership with Co-working Spaces.
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Start Your Business
Private Limited Registration
Public Company Registration
OPC Pvt Ltd Registration
LLP Firm Registration
Section 8 Company Registration
Nidhi Company Registration
Insurance Company Registration
NBFC Company Registration
Producer Company Registration
Foreign Subsidiary Registration
Foreign Branch Office
Foreign Liaison Office
Foreign Project Office
Overseas Company Registration
Proprietorship Firm Registration
Partnership Firm Registration
Grow Your Business
GST Registration
MSME Registration(UDYAM)
Shop & Establishment Registration
Startup India Registration
ESI/PF Registration
IEC Code (Import Export)
Startup Consultation
Appoint Virtual CFO
Angel Funding/ VCs
Virtual Office Service
Due Diligence of Company
Business Development
Protect Your Business
Trademark Registration
Trademark Objection
Trademark Hearing
Trademark Opposition
Trademark Infringement
Trademark Renewal
Trademark Assignment
Trademark Withdrawal
Trademark Monitoring
Logo Design Service
Copyright Registration
Patent Registration
Exit Your Business
Close Company
Fast Track
Close LLP
Close Firm
GST Cancellation
Change Services
Change Company Name
Change LLP Name
Change Company Object
Change LLP Object
Increase Authorised Capital
Increase Paid-up Capital
Increase LLP Capital
Transfer of Shares
Alteration in MoA & AoA
Resignation of Auditor
Appointment of Director
Resignation of Director
Change in Designation of Director
Shifting Registered Office of Company
Shifting Registered Office of LLP
Dormant Status of Company
Mandatory Compliances
Appoinment of Auditor
Annual Filings of Company
Annual Filings of LLP
Annual DIN/DPIN KYC
Annual Return of Deposits
Half Yearly MSME Return
Statutory Registers & Minutes
XBRL Filing of Companies
eStamping of Share Certificates
Dematerialisation of Shares
RBI FEMA Compliance
GST Returns Filing
ESI-EPF Returns Filing
TDS Returns Filing
Change in Structure
Proprietorship to OPC
OPC to Private Limited
Private Limited to OPC
LLP to Private Limited
Private Limited to LLP
Partnership Firm to LLP
Private Limited to Public Company
Public Company to Private Limited
Trust/Society to Section 8 Company
Existing Company to Section 8
Existing Section 8 to Company
Services
Accounting & Book Keeping
GST Compliance
Valuation Services
Corporate Litigation
Company Law Advisory
Services For Banks
Drafting & Vetting Services
Startups Funding
Business Loans
Get in Touch
NBFC
NBFC Company Registration
NBFC Micro-Finance Registration
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NBFC Core Investment Company
NBFC ROC Compliance
NBFC RBI Compliance
NBFC License Restoration
NBFC Business Plan
NBFC Acquisition
NBFC Consultancy
NBFC Compliance Calendar
NBFC Independent Director
ISO
ISO 9001:2015
ISO 14001:2015
ISO 13485:2016
OHSAS 18001:2007
HACCP Certification
CE Marking
GMP Certification
CMMI Level 3 Certification
ISO 22000:2005
ISO 27001:2013
FSSAI
FSSAI Registration
FSSAI State License
FSSAI Central License
FSSAI Registration Renewal
FSSAI License Renewal
FSSAI Returns Filing
FSSAI Compliances
FSSAI Consultancy
ITR
Salaried Person
Firms/LLPs
Companies
NGOs
Income Tax Notice
Income Tax Planning
Income Tax Litigation
Charity
Section 8 Company
Trust Registration
Society Registration
80G & 12A Registration
FCRA Registration
NITI Ayog Registration
CSR-1 Registration
CSR 2 Report
CSR Services
NGO Consultancy
NGO Handholding
Govt Grants Support
Partnership
Angel Investors
Venture Capitalists
Co-Working Spaces
Banks and NBFCs
Incubation Centres
Government Wings
Institutional Bodies
Software Companies
CA/CS/CMA/Lawyers
Press & Media Houses
Overseas Ventures
Other Startup Enablers
Contact Us