PIMS Registration: Features, Benefits, and Procedure

PIMS Registration: Features, Benefits, and Procedure. PIMS Registration is an essential compliance step for all importers of paper and paper-related products who want to bring these goods into India. The Paper Import Monitoring System (PIMS) was introduced by the Directorate General of Foreign Trade (DGFT) by amending the import policy of major paper products listed under Annexure-I. Earlier, importing these products was classified as 'Free,' but now they are marked as 'Free subject to compulsory registration' under PIMS Registration. The online PIMS registration facility became effective on July 15, 2022, and its full implementation started on October 1, 2022. Under Chapter 48 of the ITC (HS), 2017, Schedule-1, a total of 201 tariff lines of paper products fall under this system. This detailed article explains how to obtain PIMS Registration, covering eligibility, documents, procedures, benefits, validity, and other important aspects.
What is PIMS Registration?
PIMS Registration refers to the requirement by the DGFT to register details of imported paper and paper products under Chapter 48 of ITC (HS), 2017, Schedule-1. This process ensures that the government has access to accurate data regarding the quantity, type, and details of paper imports entering the country. By using the Paper Import Monitoring System (PIMS), authorities can analyze trade patterns and make better policy decisions. PIMS Registration is thus not just a procedural formality but an important step in maintaining transparency and control over the import of paper products.
Features of PIMS Online Registration

One key feature of PIMS Registration is the ability to modify applicant details. If importers or exporters need to update or correct their details, they must do so in the DGFT IEC database through online IEC modification. This ensures that accurate and current information is maintained in the system.

Another important feature is the availability of PIMS online registration. Even if an application is left incomplete or is pending submission, it remains under review for future action. This helps the DGFT track applications and ensures that incomplete submissions are not overlooked.

An important point to note is that furnishing incorrect data during the PIMS Registration process can lead to punitive action. Importers who provide false or incomplete information may face penalties, including actions under the Foreign Trade (Development and Regulation) [FTDR] Act, 1992. Therefore, careful and accurate data entry is essential when applying for PIMS Registration.

Benefits of PIMS Registration

One of the primary benefits of PIMS Registration is improved quality control. By monitoring imported paper products, the system helps authorities identify and address potential quality issues that may arise during the import process.

PIMS Registration also plays an important role in protecting the domestic industry. By tracking imported paper goods, the system helps ensure that domestic manufacturers are shielded from unfair competition or fraudulent practices. This creates a more level playing field for Indian paper producers.

Additionally, PIMS Registration helps reduce malpractice in the import process. Malpractices aimed at earning instant profits, such as misdeclaration or undervaluation, can be curtailed through proper registration and tracking of imports.

Another major benefit is efficient customs clearance. With PIMS Registration, legitimate paper imports can be cleared faster at customs, reducing delays and enhancing overall import efficiency. This saves time and cost for importers.

Eligibility Criteria for PIMS Registration

According to the Ministry of Commerce and Industry, importers can apply for PIMS Registration online not earlier than the 75th day and not later than the 5th day before the expected date of arrival of their import consignment. The system generates a Unique Registration Number (URN) immediately after the payment of registration fees, and the URN remains valid for 75 days.

It is important to note that PIMS Registration is mandatory for all imports of notified paper products, regardless of the scheme under which they are imported, such as Advance Authorisation, IGCR, EOU, SEZ, etc. This universal applicability ensures comprehensive coverage of paper imports.

Furthermore, registration is mandatory regardless of the purpose of the import, whether for commercial use, manufacturing, or resale. The only exemption is for import consignments of samples with a Free on Board (FOB) value of up to Rs.10,000, which are not required to undergo PIMS Registration.

Products Covered under PIMS Registration
Under Chapter 48 of ITC (HS), 2017, Schedule-1, PIMS Registration covers all notified paper products across 201 tariff lines. Some of the major products under this category include tissue paper, which is widely used in households and commercial establishments.

Drawing paper, used extensively in schools, offices, and by artists, is another key product requiring PIMS Registration. Poster paper, commonly used for printing and advertising purposes, also falls under this category.

Other products covered include accounting book paper, used for printing ledgers and financial records, and tracing papers, used in design and engineering fields. Greaseproof paper, which is important for food packaging, also requires registration.

Chrome paper or paperboard, handmade paper, envelopes, toilet paper, and boxes made of non-corrugated paper are also included. However, it is important to note that specialty papers like currency paper, bank bonds, cheque paper, and security printing paper are excluded from the mandatory registration requirement under the Paper Import Monitoring System.

Documents Required for PIMS Registration
To apply for PIMS Registration, importers need to submit several key documents. IEC Registration is required, as it provides the importer’s identification details. The Bill of Entry, which is a legal document filed with customs, must also be submitted.
Another required document is the Bill of Lading, which serves as evidence of shipment. Additionally, importers must enter detailed information in advance for the import of items listed under Annexure-A, ensuring that the system has prior knowledge of the shipment.
RCMC Registration, which stands for Registration Cum Membership Certificate, is also necessary for applying for PIMS Registration. Finally, a valid Digital Signature Certificate (DSC) is needed for secure online submission and verification of the application.
Registration Fee for Obtaining PIMS Registration
The registration fee for obtaining PIMS Registration is a nominal amount of Rs.500. This fee must be paid via electronic or online mode at the time of application submission. Payment of this fee is mandatory for generating the Unique Registration Number (URN) required for compliance.
How to Apply for PIMS Registration Online?

The online application process for PIMS Registration involves several steps. The first step is to consult a reliable expert team, such as Compliance Calendar LLP, which can guide applicants through the process and ensure all requirements are understood.

The second step is to gather the required documents, such as the IEC Registration, Bill of Entry, Bill of Lading, RCMC Registration, and DSC. Having all documents ready ensures smooth and timely application submission.

The third step involves submitting the application online and paying the necessary registration fees. After submission, the application goes through a verification and approval process by the concerned authorities.

The fourth step is the verification and approval phase, during which the submitted details are reviewed by DGFT officials. Once everything is confirmed, the fifth and final step is the issuance of the PIMS Registration certificate.

Validity and Renewal for PIMS Registration
PIMS Registration is valid for a period of 75 days from the date of issuance. Importers can use the same registration number for multiple consignment Bills of Entry within the permitted quantity during this period.
There is no need to renew PIMS Registration for each import, as long as it is used within the validity period. New registrations must be obtained for future consignments that fall outside the 75-day window or exceed the permitted quantity.
Time Taken to Obtain PIMS Registration
The time taken to obtain PIMS Registration is relatively short. In most cases, the registration can be completed within 1-2 days, and sometimes even within 24 hours, depending on the application and document completeness at the time of submission.
This quick turnaround ensures that importers can plan their shipments efficiently and avoid unnecessary delays at customs.
Why Choose Compliance Calendar LLP for PIMS Registration?
Choosing Compliance Calendar LLP for PIMS Registration offers several key advantages. First, Compliance Calendar LLP provides hassle-free procedures, handling the entire registration process smoothly so that applicants do not face administrative burdens.
Second, Compliance Calendar LLP offers cost-effective solutions, ensuring that clients get value for their money while complying with regulatory requirements. Third, Compliance Calendar LLP is known for responsive communication, addressing all queries and doubts through multiple communication channels.
Fourth, clients benefit from free expert assistance, receiving professional guidance without hidden charges. Finally, Compliance Calendar LLP has a proven track record of successful registrations, making it a trusted partner for importers seeking reliable PIMS Registration services.
Conclusion
PIMS Registration is a crucial requirement for importers dealing with paper and paper-related products under Chapter 48 of ITC (HS), 2017, Schedule-1. By providing detailed information about shipments before they arrive in India, PIMS helps maintain transparency, ensures fair trade practices, and supports domestic manufacturers. To obtain PIMS Registration, importers must meet eligibility criteria, submit the required documents, and pay the prescribed fee. With the support of expert service providers like Bizfoc, applicants can navigate the registration process smoothly, ensuring compliance with the Paper Import Monitoring System and avoiding unnecessary delays. Importers are encouraged to follow the correct procedures to ensure that their paper import activities remain efficient, compliant, and beneficial to their businesses.
FAQs
Q1. What is PIMS Registration, and why is it required?
Ans. PIMS Registration, or Paper Import Monitoring System Registration, is a mandatory process introduced by the Directorate General of Foreign Trade (DGFT) for importers of paper and paper-related products under Chapter 48 of the ITC (HS), 2017, Schedule-1. It requires importers to provide detailed information about their shipments before arrival in India. This system helps the government track and monitor paper imports, ensures better policy decisions, improves trade data analysis, and supports the protection of domestic paper industries from unfair practices.
Q2. Who needs to apply for PIMS Registration?
Ans. All importers who are bringing in notified paper products listed under Annexure-I of the import policy must apply for PIMS Registration. This includes importers operating under schemes like Advance Authorisation, IGCR, EOU, SEZ, or any other import scheme. However, import consignments of paper samples with a Free on Board (FOB) value up to Rs.10,000 are exempted from mandatory registration.
Q3. What documents are required to complete the PIMS Registration process?
Ans. To complete PIMS Registration, importers must submit several key documents, including:

IEC (Importer Exporter Code) registration,

Bill of Entry,

Bill of Lading,

RCMC (Registration Cum Membership Certificate),

Digital Signature Certificate (DSC), and

Advance information entry for importing the notified items.
 These documents ensure that the DGFT has accurate and complete details about the incoming paper products.

Q4. What is the validity of the PIMS Registration once issued?
Ans. Once issued, the Unique Registration Number (URN) generated under PIMS Registration remains valid for 75 days from the date of approval. During this period, multiple consignments can be cleared using the same registration number, provided they match the permitted quantity. There is no renewal required; instead, importers must apply for a fresh PIMS Registration for new consignments after the 75-day validity or if they exceed the permitted import quantity.
Q5. How much time does it take to obtain PIMS Registration approval?
Ans. The PIMS Registration process is designed for quick processing. In most cases, it takes only 1-2 working days for the registration to be approved, and in many instances, approval is granted within 24 hours of submitting a complete and accurate application. This fast turnaround helps importers avoid delays and ensures smooth import clearance at Indian ports.
Q6. What are the consequences of providing incorrect data in the PIMS Registration application?
Ans. Providing false or incorrect data during the PIMS Registration process can lead to serious consequences. Importers who fail to provide accurate details or submit misleading information may face punitive action under the Foreign Trade (Development and Regulation) Act, 1992. This may include fines, penalties, or other legal actions, making it crucial for importers to ensure all submitted details are correct and up to date. 
Q7. What benefits does PIMS Registration offer to importers and the domestic industry?
 Ans. PIMS Registration provides several benefits, including improved quality control of imported paper products, protection of domestic manufacturers from fraudulent imports, and a reduction in malpractice within the paper import sector. It also ensures faster customs clearance for legitimate shipments, helping importers save time and avoid unnecessary delays. Overall, the Paper Import Monitoring System strengthens India’s import regulation framework and promotes fair trade practices.

PIMS Registration is an essential compliance step for all importers of paper and paper-related products who want to bring these goods into India. The Paper Import Monitoring System (PIMS) was introduced by the Directorate General of Foreign Trade (DGFT) by amending the import policy of major paper products listed under Annexure-I. Earlier, importing these products was classified as 'Free,' but now they are marked as 'Free subject to compulsory registration' under PIMS Registration. The online PIMS registration facility became effective on July 15, 2022, and its full implementation started on October 1, 2022. Under Chapter 48 of the ITC (HS), 2017, Schedule-1, a total of 201 tariff lines of paper products fall under this system. This detailed article explains how to obtain PIMS Registration, covering eligibility, documents, procedures, benefits, validity, and other important aspects.

What is PIMS Registration?

PIMS Registration refers to the requirement by the DGFT to register details of imported paper and paper products under Chapter 48 of ITC (HS), 2017, Schedule-1. This process ensures that the government has access to accurate data regarding the quantity, type, and details of paper imports entering the country. By using the Paper Import Monitoring System (PIMS), authorities can analyze trade patterns and make better policy decisions. PIMS Registration is thus not just a procedural formality but an important step in maintaining transparency and control over the import of paper products.

Features of PIMS Online Registration

One key feature of PIMS Registration is the ability to modify applicant details. If importers or exporters need to update or correct their details, they must do so in the DGFT IEC database through online IEC modification. This ensures that accurate and current information is maintained in the system.
Another important feature is the availability of PIMS online registration. Even if an application is left incomplete or is pending submission, it remains under review for future action. This helps the DGFT track applications and ensures that incomplete submissions are not overlooked.
An important point to note is that furnishing incorrect data during the PIMS Registration process can lead to punitive action. Importers who provide false or incomplete information may face penalties, including actions under the Foreign Trade (Development and Regulation) [FTDR] Act, 1992. Therefore, careful and accurate data entry is essential when applying for PIMS Registration.

Benefits of PIMS Registration

One of the primary benefits of PIMS Registration is improved quality control. By monitoring imported paper products, the system helps authorities identify and address potential quality issues that may arise during the import process.
PIMS Registration also plays an important role in protecting the domestic industry. By tracking imported paper goods, the system helps ensure that domestic manufacturers are shielded from unfair competition or fraudulent practices. This creates a more level playing field for Indian paper producers.
Additionally, PIMS Registration helps reduce malpractice in the import process. Malpractices aimed at earning instant profits, such as misdeclaration or undervaluation, can be curtailed through proper registration and tracking of imports.
Another major benefit is efficient customs clearance. With PIMS Registration, legitimate paper imports can be cleared faster at customs, reducing delays and enhancing overall import efficiency. This saves time and cost for importers.

Eligibility Criteria for PIMS Registration

According to the Ministry of Commerce and Industry, importers can apply for PIMS Registration online not earlier than the 75th day and not later than the 5th day before the expected date of arrival of their import consignment. The system generates a Unique Registration Number (URN) immediately after the payment of registration fees, and the URN remains valid for 75 days.
It is important to note that PIMS Registration is mandatory for all imports of notified paper products, regardless of the scheme under which they are imported, such as Advance Authorisation, IGCR, EOU, SEZ, etc. This universal applicability ensures comprehensive coverage of paper imports.
Furthermore, registration is mandatory regardless of the purpose of the import, whether for commercial use, manufacturing, or resale. The only exemption is for import consignments of samples with a Free on Board (FOB) value of up to Rs.10,000, which are not required to undergo PIMS Registration.

Products Covered under PIMS Registration

Under Chapter 48 of ITC (HS), 2017, Schedule-1, PIMS Registration covers all notified paper products across 201 tariff lines. Some of the major products under this category include tissue paper, which is widely used in households and commercial establishments.

Drawing paper, used extensively in schools, offices, and by artists, is another key product requiring PIMS Registration. Poster paper, commonly used for printing and advertising purposes, also falls under this category.
Other products covered include accounting book paper, used for printing ledgers and financial records, and tracing papers, used in design and engineering fields. Greaseproof paper, which is important for food packaging, also requires registration.
Chrome paper or paperboard, handmade paper, envelopes, toilet paper, and boxes made of non-corrugated paper are also included. However, it is important to note that specialty papers like currency paper, bank bonds, cheque paper, and security printing paper are excluded from the mandatory registration requirement under the Paper Import Monitoring System.

Documents Required for PIMS Registration

To apply for PIMS Registration, importers need to submit several key documents. IEC Registration is required, as it provides the importer’s identification details. The Bill of Entry, which is a legal document filed with customs, must also be submitted.

Another required document is the Bill of Lading, which serves as evidence of shipment. Additionally, importers must enter detailed information in advance for the import of items listed under Annexure-A, ensuring that the system has prior knowledge of the shipment.

RCMC Registration, which stands for Registration Cum Membership Certificate, is also necessary for applying for PIMS Registration. Finally, a valid Digital Signature Certificate (DSC) is needed for secure online submission and verification of the application.

Registration Fee for Obtaining PIMS Registration

The registration fee for obtaining PIMS Registration is a nominal amount of Rs.500. This fee must be paid via electronic or online mode at the time of application submission. Payment of this fee is mandatory for generating the Unique Registration Number (URN) required for compliance.

How to Apply for PIMS Registration Online?

The online application process for PIMS Registration involves several steps. The first step is to consult a reliable expert team, such as Compliance Calendar LLP, which can guide applicants through the process and ensure all requirements are understood.
The second step is to gather the required documents, such as the IEC Registration, Bill of Entry, Bill of Lading, RCMC Registration, and DSC. Having all documents ready ensures smooth and timely application submission.
The third step involves submitting the application online and paying the necessary registration fees. After submission, the application goes through a verification and approval process by the concerned authorities.
The fourth step is the verification and approval phase, during which the submitted details are reviewed by DGFT officials. Once everything is confirmed, the fifth and final step is the issuance of the PIMS Registration certificate.

Validity and Renewal for PIMS Registration

PIMS Registration is valid for a period of 75 days from the date of issuance. Importers can use the same registration number for multiple consignment Bills of Entry within the permitted quantity during this period.

There is no need to renew PIMS Registration for each import, as long as it is used within the validity period. New registrations must be obtained for future consignments that fall outside the 75-day window or exceed the permitted quantity.

Time Taken to Obtain PIMS Registration

The time taken to obtain PIMS Registration is relatively short. In most cases, the registration can be completed within 1-2 days, and sometimes even within 24 hours, depending on the application and document completeness at the time of submission.

This quick turnaround ensures that importers can plan their shipments efficiently and avoid unnecessary delays at customs.

Why Choose Compliance Calendar LLP for PIMS Registration?

Choosing Compliance Calendar LLP for PIMS Registration offers several key advantages. First, Compliance Calendar LLP provides hassle-free procedures, handling the entire registration process smoothly so that applicants do not face administrative burdens.

Second, Compliance Calendar LLP offers cost-effective solutions, ensuring that clients get value for their money while complying with regulatory requirements. Third, Compliance Calendar LLP is known for responsive communication, addressing all queries and doubts through multiple communication channels.

Fourth, clients benefit from free expert assistance, receiving professional guidance without hidden charges. Finally, Compliance Calendar LLP has a proven track record of successful registrations, making it a trusted partner for importers seeking reliable PIMS Registration services.

Conclusion

PIMS Registration is a crucial requirement for importers dealing with paper and paper-related products under Chapter 48 of ITC (HS), 2017, Schedule-1. By providing detailed information about shipments before they arrive in India, PIMS helps maintain transparency, ensures fair trade practices, and supports domestic manufacturers. To obtain PIMS Registration, importers must meet eligibility criteria, submit the required documents, and pay the prescribed fee. With the support of expert service providers like Bizfoc, applicants can navigate the registration process smoothly, ensuring compliance with the Paper Import Monitoring System and avoiding unnecessary delays. Importers are encouraged to follow the correct procedures to ensure that their paper import activities remain efficient, compliant, and beneficial to their businesses.

FAQs

Q1. What is PIMS Registration, and why is it required?

Ans. PIMS Registration, or Paper Import Monitoring System Registration, is a mandatory process introduced by the Directorate General of Foreign Trade (DGFT) for importers of paper and paper-related products under Chapter 48 of the ITC (HS), 2017, Schedule-1. It requires importers to provide detailed information about their shipments before arrival in India. This system helps the government track and monitor paper imports, ensures better policy decisions, improves trade data analysis, and supports the protection of domestic paper industries from unfair practices.

Q2. Who needs to apply for PIMS Registration?

Ans. All importers who are bringing in notified paper products listed under Annexure-I of the import policy must apply for PIMS Registration. This includes importers operating under schemes like Advance Authorisation, IGCR, EOU, SEZ, or any other import scheme. However, import consignments of paper samples with a Free on Board (FOB) value up to Rs.10,000 are exempted from mandatory registration.

Q3. What documents are required to complete the PIMS Registration process?

Ans. To complete PIMS Registration, importers must submit several key documents, including:

IEC (Importer Exporter Code) registration,
Bill of Entry,
Bill of Lading,
RCMC (Registration Cum Membership Certificate),
Digital Signature Certificate (DSC), and
Advance information entry for importing the notified items.

These documents ensure that the DGFT has accurate and complete details about the incoming paper products.

Q4. What is the validity of the PIMS Registration once issued?

Ans. Once issued, the Unique Registration Number (URN) generated under PIMS Registration remains valid for 75 days from the date of approval. During this period, multiple consignments can be cleared using the same registration number, provided they match the permitted quantity. There is no renewal required; instead, importers must apply for a fresh PIMS Registration for new consignments after the 75-day validity or if they exceed the permitted import quantity.

Q5. How much time does it take to obtain PIMS Registration approval?

Ans. The PIMS Registration process is designed for quick processing. In most cases, it takes only 1-2 working days for the registration to be approved, and in many instances, approval is granted within 24 hours of submitting a complete and accurate application. This fast turnaround helps importers avoid delays and ensures smooth import clearance at Indian ports.

Q6. What are the consequences of providing incorrect data in the PIMS Registration application?

Ans. Providing false or incorrect data during the PIMS Registration process can lead to serious consequences. Importers who fail to provide accurate details or submit misleading information may face punitive action under the Foreign Trade (Development and Regulation) Act, 1992. This may include fines, penalties, or other legal actions, making it crucial for importers to ensure all submitted details are correct and up to date.

Q7. What benefits does PIMS Registration offer to importers and the domestic industry?

Ans. PIMS Registration provides several benefits, including improved quality control of imported paper products, protection of domestic manufacturers from fraudulent imports, and a reduction in malpractice within the paper import sector. It also ensures faster customs clearance for legitimate shipments, helping importers save time and avoid unnecessary delays. Overall, the Paper Import Monitoring System strengthens India’s import regulation framework and promotes fair trade practices.