REX Certification for Exports – Meaning, Importance, Documents, and Process

REX Certification for Exports – Meaning, Importance, Documents, and Process. REX Certification for exports is an important requirement for Indian exporters who wish to access preferential tariff benefits in the European Union. Introduced by the European Union (EU), the Registered Exporter System (REX) allows exporters to self-certify the origin of goods. This system simplifies the export process and replaces the need for obtaining a certificate of origin from a government authority. If you are engaged in international trade, especially with countries in the EU, understanding the REX Certification system is essential.
What is a REX Certificate?
The REX Certificate, short for Registered Exporter System certificate, is a self-certification mechanism developed by the European Union. It has been in effect since January 1, 2017. Under this system, exporters are allowed to declare the origin of goods themselves rather than relying on a government-issued certificate of origin. This certificate is also known as a "statement of origin."
The REX system is primarily used under the Generalised System of Preferences (GSP), which grants preferential tariff treatment to developing countries. Exporters registered under REX can certify that their goods meet the rules of origin requirements, allowing importers in the EU to benefit from reduced or zero customs duties. This self-certification simplifies the process, reduces bureaucracy, and facilitates smoother trade relations.
What is a REX Number?
A REX Number is a unique 20-digit code assigned to exporters who successfully register under the Registered Exporter System. This number is critical because it appears on all statements of origin provided by the exporter.
The REX number begins with the prefix "INREX," indicating that the exporter is registered in India. Following this prefix is the exporter’s Importer Exporter Code (IEC), which is a mandatory identification number for all exporters and importers in India. The number also contains an alphabetical code representing the local administrative office that approved the registration and a numeric code representing the local user or registration authority.
This unique number ensures that the exporter is traceable and accountable within the REX system and confirms that the goods being exported originate from India as per EU trade regulations.
Documents Required for REX Certificate Registration
To apply for REX Certification for exports, exporters need to submit a set of documents that confirm their identity, business legitimacy, and export history. Below are the key documents required for successful registration:

Importer Exporter Code (IEC): This is a mandatory code issued by the Directorate General of Foreign Trade (DGFT) in India. It serves as the primary identification for businesses involved in import and export.

Digital Signature Certificate (DSC): A digital signature certificate is required to authenticate the application. It ensures that the data submitted electronically is secure and verifiable.

GST Registration Certificate and GSTIN: Exporters must submit a copy of their GST registration certificate and their GSTIN (Goods and Services Tax Identification Number) as proof of their tax compliance.

Bank Account Details: Exporters need to provide the details of their business bank account, including the name of the bank, account number, and branch name. These details help in verifying the business’s financial identity.

Manufacturing Evidence: If the exporter is also the manufacturer of the goods, then evidence such as a factory license, industrial license, or any other manufacturing-related documentation must be submitted to validate the claim.

Export Track Record: Details of previous export transactions, such as invoices, shipping bills, or export declarations, may be asked for. While it may not always be mandatory, having an export history can support the credibility of the application.

Declaration or Undertaking: The applicant must submit a signed declaration or undertaking stating that the information provided in the registration form is true and that they agree to comply with all rules and regulations of the REX system.

Why is REX Certification Important?
REX Certification for exports is a mandatory requirement for exporters who wish to access the European Union market under the Generalised System of Preferences (GSP). Without REX registration, exporters cannot avail of the preferential tariff benefits offered under this scheme.
These benefits allow Indian exporters to supply goods to the EU at lower customs duties or even zero duties, giving them a competitive advantage in pricing. The REX system also increases efficiency by reducing the need for intermediary certification processes.
Additionally, REX Certification enhances the credibility of exporters in the international market. Since the exporter is authorized to self-certify the origin of goods, it reflects a higher level of trust and compliance, which is appreciated by foreign buyers.
Benefits of REX Certification
There are several advantages to obtaining REX Certification for exports.

It simplifies the export process. Exporters no longer need to approach government authorities for a certificate of origin. Instead, they can issue a statement of origin themselves, saving time and reducing paperwork.

REX Certification helps in reducing export costs. Since self-certification eliminates the need for third-party verification, the associated costs are significantly lower. This makes Indian goods more competitive in the European market.

The system promotes trade with developing nations. The EU's GSP scheme is specifically designed to encourage imports from developing countries like India, and REX Certification is the key to unlocking these benefits.

It boosts business efficiency. Exporters can plan and execute shipments faster without waiting for external approvals. This flexibility helps in maintaining better supply chain dynamics.

The REX Certificate serves as a trust signal in global trade. Foreign buyers recognize REX-registered exporters as credible and compliant partners, improving business relationships and increasing the chances of repeat orders.

How to Apply for REX Certification for Exports?
To apply for REX Certification, exporters must follow the guidelines set by the DGFT (Directorate General of Foreign Trade) and submit their application through the prescribed channels. The process involves:

Filling out the registration form available on the DGFT website.

Uploading all required documents, including IEC, DSC, GST Certificate, and export records.

Submitting the declaration/undertaking agreeing to REX terms.

Awaiting verification and approval from the local administrator.

Receiving the 20-digit REX number once the application is approved.

Once registered, the exporter can include the REX number in the statement of origin for every consignment exported to the EU under the GSP scheme.
Validity and Maintenance of REX Certification
After obtaining the REX number, exporters must maintain the validity of their registration by continuing to comply with the rules of origin and other related requirements. The REX number remains valid as long as the exporter is active and compliant.
However, if any discrepancies or violations are found, the registration may be suspended or revoked by the competent authority. Hence, exporters must regularly update their information and promptly notify any changes in business structure or export practices.
Also, exporters must maintain proper documentation and records to support the origin claims for goods exported under this system. These documents may be subject to audits or verification by EU authorities.
Conclusion
REX Certification for exports is an important requirement for Indian exporters aiming to enter the European Union market with reduced or zero tariff benefits under the Generalised System of Preferences. It allows self-certification of origin, which simplifies the export process, saves costs, and builds credibility in global trade. By obtaining a REX Certificate and using the assigned REX number, exporters can prove that their goods originate from India and comply with the EU’s trade rules. The benefits of this certification are substantial, ranging from time efficiency to cost savings and market access.
Exporters must ensure they have all the required documents in place, such as IEC, GSTIN, DSC, and manufacturing or export records, to complete the registration process successfully. Once registered, exporters can independently issue statements of origin and reap the benefits of preferential tariffs.
If you need help with the application or have questions about REX Certification, you can always consult experienced business advisors. For assistance, you may contact our experts at +91 9988424211 or mail at info@ccoffice.in.
FAQs
Q1. What is REX Certification, and who needs it?
Ans. REX Certification refers to the Registered Exporter System introduced by the European Union for exporters from developing countries. It enables exporters to self-certify the origin of goods without the need for government-issued certificates of origin. Any exporter from India who wishes to export goods to the European Union under the Generalised System of Preferences (GSP) must obtain REX Certification to claim preferential tariff benefits.
Q2. Why is REX Certification important for exporters to the EU?
 Ans. REX Certification is important because it allows exporters to avail themselves of reduced or zero customs duties when exporting goods to the European Union under the GSP scheme. It simplifies the export process by enabling self-declaration of origin and reduces the time and cost involved in obtaining traditional certificates of origin from authorities.
Q3. What is a REX number, and how is it structured?
 Ans. A REX number is a unique 20-digit code assigned to an exporter once they are successfully registered under the REX system. The number starts with the prefix “INREX” to denote Indian registration, followed by the IEC code, an alphabetical identifier for the local administrator, and a numeric code representing the local user. This number must be included in all statements of origin issued by the exporter.
Q4. What documents are required to apply for REX Certification?
 Ans. To apply for REX Certification, the exporter must submit:

Importer Exporter Code (IEC)

Digital Signature Certificate (DSC)

GST Registration Certificate and GSTIN

Bank account details

Manufacturing evidence (e.g., factory license) if applicable

Export track record (past invoices, shipping bills)

A signed declaration or undertaking confirming the accuracy of information and agreement to comply with REX rules.

Q5. How can an exporter apply for REX Certification in India?
 Ans. Exporters can apply for REX Certification through the Directorate General of Foreign Trade (DGFT) by submitting the required documents and declaration via the prescribed online portal. Upon successful verification by the local authority, the exporter receives a REX number, enabling them to issue statements of origin for eligible exports to the EU.
Q6. Is REX Certification valid permanently?
 Ans. REX Certification does not have a fixed expiry date but remains valid as long as the exporter complies with the rules of origin and maintains an active export status. However, any violation or misrepresentation can lead to suspension or cancellation of the registration. Exporters must also update their records and keep documentation ready for audits.
Q7. Can REX Certification help exporters in markets other than the EU?
 While the REX system is specific to the European Union’s Generalised System of Preferences, the self-certification process and exporter credibility established under REX can indirectly benefit exporters in other global markets. It builds trust with foreign buyers and positions the exporter as a compliant and reliable trade partner.

REX Certification for exports is an important requirement for Indian exporters who wish to access preferential tariff benefits in the European Union. Introduced by the European Union (EU), the Registered Exporter System (REX) allows exporters to self-certify the origin of goods. This system simplifies the export process and replaces the need for obtaining a certificate of origin from a government authority. If you are engaged in international trade, especially with countries in the EU, understanding the REX Certification system is essential.

What is a REX Certificate?

The REX Certificate, short for Registered Exporter System certificate, is a self-certification mechanism developed by the European Union. It has been in effect since January 1, 2017. Under this system, exporters are allowed to declare the origin of goods themselves rather than relying on a government-issued certificate of origin. This certificate is also known as a "statement of origin."

The REX system is primarily used under the Generalised System of Preferences (GSP), which grants preferential tariff treatment to developing countries. Exporters registered under REX can certify that their goods meet the rules of origin requirements, allowing importers in the EU to benefit from reduced or zero customs duties. This self-certification simplifies the process, reduces bureaucracy, and facilitates smoother trade relations.

What is a REX Number?

A REX Number is a unique 20-digit code assigned to exporters who successfully register under the Registered Exporter System. This number is critical because it appears on all statements of origin provided by the exporter.

The REX number begins with the prefix "INREX," indicating that the exporter is registered in India. Following this prefix is the exporter’s Importer Exporter Code (IEC), which is a mandatory identification number for all exporters and importers in India. The number also contains an alphabetical code representing the local administrative office that approved the registration and a numeric code representing the local user or registration authority.

This unique number ensures that the exporter is traceable and accountable within the REX system and confirms that the goods being exported originate from India as per EU trade regulations.

Documents Required for REX Certificate Registration

To apply for REX Certification for exports, exporters need to submit a set of documents that confirm their identity, business legitimacy, and export history. Below are the key documents required for successful registration:

Importer Exporter Code (IEC): This is a mandatory code issued by the Directorate General of Foreign Trade (DGFT) in India. It serves as the primary identification for businesses involved in import and export.
Digital Signature Certificate (DSC): A digital signature certificate is required to authenticate the application. It ensures that the data submitted electronically is secure and verifiable.
GST Registration Certificate and GSTIN: Exporters must submit a copy of their GST registration certificate and their GSTIN (Goods and Services Tax Identification Number) as proof of their tax compliance.
Bank Account Details: Exporters need to provide the details of their business bank account, including the name of the bank, account number, and branch name. These details help in verifying the business’s financial identity.
Manufacturing Evidence: If the exporter is also the manufacturer of the goods, then evidence such as a factory license, industrial license, or any other manufacturing-related documentation must be submitted to validate the claim.
Export Track Record: Details of previous export transactions, such as invoices, shipping bills, or export declarations, may be asked for. While it may not always be mandatory, having an export history can support the credibility of the application.
Declaration or Undertaking: The applicant must submit a signed declaration or undertaking stating that the information provided in the registration form is true and that they agree to comply with all rules and regulations of the REX system.

Why is REX Certification Important?

REX Certification for exports is a mandatory requirement for exporters who wish to access the European Union market under the Generalised System of Preferences (GSP). Without REX registration, exporters cannot avail of the preferential tariff benefits offered under this scheme.

These benefits allow Indian exporters to supply goods to the EU at lower customs duties or even zero duties, giving them a competitive advantage in pricing. The REX system also increases efficiency by reducing the need for intermediary certification processes.

Additionally, REX Certification enhances the credibility of exporters in the international market. Since the exporter is authorized to self-certify the origin of goods, it reflects a higher level of trust and compliance, which is appreciated by foreign buyers.

Benefits of REX Certification

There are several advantages to obtaining REX Certification for exports.

It simplifies the export process. Exporters no longer need to approach government authorities for a certificate of origin. Instead, they can issue a statement of origin themselves, saving time and reducing paperwork.
REX Certification helps in reducing export costs. Since self-certification eliminates the need for third-party verification, the associated costs are significantly lower. This makes Indian goods more competitive in the European market.
The system promotes trade with developing nations. The EU's GSP scheme is specifically designed to encourage imports from developing countries like India, and REX Certification is the key to unlocking these benefits.
It boosts business efficiency. Exporters can plan and execute shipments faster without waiting for external approvals. This flexibility helps in maintaining better supply chain dynamics.
The REX Certificate serves as a trust signal in global trade. Foreign buyers recognize REX-registered exporters as credible and compliant partners, improving business relationships and increasing the chances of repeat orders.

How to Apply for REX Certification for Exports?

To apply for REX Certification, exporters must follow the guidelines set by the DGFT (Directorate General of Foreign Trade) and submit their application through the prescribed channels. The process involves:

Filling out the registration form available on the DGFT website.
Uploading all required documents, including IEC, DSC, GST Certificate, and export records.
Submitting the declaration/undertaking agreeing to REX terms.
Awaiting verification and approval from the local administrator.
Receiving the 20-digit REX number once the application is approved.

Once registered, the exporter can include the REX number in the statement of origin for every consignment exported to the EU under the GSP scheme.

Validity and Maintenance of REX Certification

After obtaining the REX number, exporters must maintain the validity of their registration by continuing to comply with the rules of origin and other related requirements. The REX number remains valid as long as the exporter is active and compliant.

However, if any discrepancies or violations are found, the registration may be suspended or revoked by the competent authority. Hence, exporters must regularly update their information and promptly notify any changes in business structure or export practices.

Also, exporters must maintain proper documentation and records to support the origin claims for goods exported under this system. These documents may be subject to audits or verification by EU authorities.

Conclusion

REX Certification for exports is an important requirement for Indian exporters aiming to enter the European Union market with reduced or zero tariff benefits under the Generalised System of Preferences. It allows self-certification of origin, which simplifies the export process, saves costs, and builds credibility in global trade. By obtaining a REX Certificate and using the assigned REX number, exporters can prove that their goods originate from India and comply with the EU’s trade rules. The benefits of this certification are substantial, ranging from time efficiency to cost savings and market access.

Exporters must ensure they have all the required documents in place, such as IEC, GSTIN, DSC, and manufacturing or export records, to complete the registration process successfully. Once registered, exporters can independently issue statements of origin and reap the benefits of preferential tariffs.

If you need help with the application or have questions about REX Certification, you can always consult experienced business advisors. For assistance, you may contact our experts at +91 9988424211 or mail at info@ccoffice.in.

FAQs

Q1. What is REX Certification, and who needs it?

Ans. REX Certification refers to the Registered Exporter System introduced by the European Union for exporters from developing countries. It enables exporters to self-certify the origin of goods without the need for government-issued certificates of origin. Any exporter from India who wishes to export goods to the European Union under the Generalised System of Preferences (GSP) must obtain REX Certification to claim preferential tariff benefits.

Q2. Why is REX Certification important for exporters to the EU?

Ans. REX Certification is important because it allows exporters to avail themselves of reduced or zero customs duties when exporting goods to the European Union under the GSP scheme. It simplifies the export process by enabling self-declaration of origin and reduces the time and cost involved in obtaining traditional certificates of origin from authorities.

Q3. What is a REX number, and how is it structured?

Ans. A REX number is a unique 20-digit code assigned to an exporter once they are successfully registered under the REX system. The number starts with the prefix “INREX” to denote Indian registration, followed by the IEC code, an alphabetical identifier for the local administrator, and a numeric code representing the local user. This number must be included in all statements of origin issued by the exporter.

Q4. What documents are required to apply for REX Certification?

Ans. To apply for REX Certification, the exporter must submit:

Importer Exporter Code (IEC)
Digital Signature Certificate (DSC)
GST Registration Certificate and GSTIN
Bank account details
Manufacturing evidence (e.g., factory license) if applicable
Export track record (past invoices, shipping bills)
A signed declaration or undertaking confirming the accuracy of information and agreement to comply with REX rules.

Q5. How can an exporter apply for REX Certification in India?

Ans. Exporters can apply for REX Certification through the Directorate General of Foreign Trade (DGFT) by submitting the required documents and declaration via the prescribed online portal. Upon successful verification by the local authority, the exporter receives a REX number, enabling them to issue statements of origin for eligible exports to the EU.

Q6. Is REX Certification valid permanently?

Ans. REX Certification does not have a fixed expiry date but remains valid as long as the exporter complies with the rules of origin and maintains an active export status. However, any violation or misrepresentation can lead to suspension or cancellation of the registration. Exporters must also update their records and keep documentation ready for audits.

Q7. Can REX Certification help exporters in markets other than the EU?

While the REX system is specific to the European Union’s Generalised System of Preferences, the self-certification process and exporter credibility established under REX can indirectly benefit exporters in other global markets. It builds trust with foreign buyers and positions the exporter as a compliant and reliable trade partner.